Hartley People Recruitment is thrilled to partner with a dynamic and expanding Estate Agency to recruit a skilled Property Maintenance Coordinator for their team in Waterford.
This is an excellent opportunity for a detail-oriented and highly organised professional to join a company that values efficiency, clear communication, and taking pride in their work. If you have strong time management abilities and a background in property management, this role could be an ideal fit for you.
Key Responsibilities:
Residential Tenancies Board (RTB) Registrations:
- Manage renewals and new RTB registrations efficiently.
Boiler Services Coordination:
- Arrange and oversee servicing for oil and gas boilers.
CRM Updates:
- Ensure RTB documents, boiler certificates, and appliance warranties (e.g., washing machines) are accurately uploaded and maintained within the CRM system.
Council Inspections Coordination:
- Advise tenants, landlords, and building management on inspection requirements.
- Arrange quotes and oversee completion of instructed works to meet inspection standards.
System Management:
- Monitor and resolve property maintenance issues reported through the maintenance system.
Move-Out Inspections:
- Conduct move-out inspections and manage the process for deposit refunds.
Lettings Tracker Maintenance:
- Ensure accurate and timely updates to the lettings tracker.
Inspection Processing:
- Coordinate property inspections and ensure proper cross-charging, verifying all details for accuracy.
Utility Switchovers:
- Manage utility account transfers and resolve any related issues.
Sales Collaboration:
- Coordinate sale-related works and collaborate closely with the sales team to ensure smooth transitions.
Staff Onboarding and Training:
- Train new staff members and maintain up-to-date documentation.
Student Schedule Management:
- Prepare and manage schedules for students as needed.
Phone Coverage:
- Provide support by covering phone inquiries as needed.
Essential Competencies
- Strong organisational and time management skills.
- Attention to detail with the ability to manage multiple tasks simultaneously.
- Proficiency in CRM systems and property management software (e.g., FixFlow).
- Excellent written and verbal communication skills.
- Experience in property management or a related field is a plus.
For immediate consideration, please contact sarah.dalton@hartleypeople.com or respond to this job posting.
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